UoD Email Retention Policy
Policy Purpose
An email retention policy specifies how long emails should be kept in an archive before being deleted. It serves as a legal safeguard in the event that email communication proof is required for court action or regulatory compliance. Individual responsibility for managing records rests with each member of the academic community at the University of Duhok.
Policy Statement
Archiving is enabled on UoD's Gmail services for academics, staff, authorised guests, students, and alumni. All email messages sent or received via UoD's Gmail servers are retained for a period of 4 years in UoD's Google Workspace archive system after account deactivation. Deactivated accounts older than 4 years are automatically deleted unless legal preservation obligations apply.
Official Document
Download the official PDF version of this policy document for official reference and printing.
Download Official PDF